cloud migration services in Miami

How to Increase Your Team Productivity Using Cloud Based Services

The overall effectiveness and productivity of your team can be greatly enhanced and improved if you can include cloud based systems as a detailed part of your work process.

There are so many benefits that can be derived when teams employ the use of cloud based technologies to execute their projects.

Working with cloud based systems is no rocket science and there are several ways you can easily make this happen. Most times, it’s often much easier than you think because it’s a less painful process when compared to the several hours you might likely spend as a team working on an outdated desktop application.

Here are five great ways you can easily increase the effectiveness and overall productivity of your team using the cloud.

1, Choose The Right Cloud Based System For Your Business.

Picking the right cloud service system for your business is a great way of boosting your team’s productivity. When picking a cloud service, here are a few salient factors you must consider.

Do you need a cloud service system that offers you a faster communication? Do you need a system with more storage space for your work? Can this cloud service support your work as a team? Can it fit into your budget?

Always go for cloud based service systems that solve the most pressing problems of your business and are flexible to operate.

cloud based systems miami

2, Build a New Workflow And Gradually Integrate the Change

If you really want to change your entire old system of project collaboration, and then gradually draw up a new system you can always compare with the old one.

Highlight the major differences and point them out to your major stakeholders who will instantly join you in the cloud. Show them how their participation in this new process will affect the team’s workflow.

Though, most cloud systems are often similar and might just require a few adjustments to your workflow systems, showing your staff the main differences in both systems will seriously help in integrating them.

3, Get Your Staff Involved In The Decision Making Process.

You need to always communicate the changes you make as a leader to other stakeholders in the team. You need to explain your key decisions to them and define their roles and your expectations for each member of your team.

It’s important that you carry them along if you want them to work with you as a team and expect better results.

cloud migration miami

4, Prepare Your Team To Work At A Faster Pace.

When you work with cloud based systems, it helps in ensuring tasks are easily completed in record time and enables the implementation of better working systems.

For instance, if you can easily reduce the time your team often requires for your billing tasks from a few hours to minutes, what impact will that have on your business?

5 Introduce A Pricing System That Reflects The Cost.

A cloud based system that enhances your business offerings, boost operations, simplifies your work processes and time efficiency will not always come cheap, on the other had if its implemented properly it could save you money and time.

Always ensure that you introduce a pricing system that reflects these changes in your service and product offerings.

If you have any question about Cloud Solutions, like Google Apps or Office 365 please contact us for a free consultation.

it challanges

4 Major IT Challenges of Small and Medium Sized Business Owners

These days, technology has come to play a major fundamental role in the success or failure of most businesses. Gone are the ancient, obsolete ways and poor systems of operating and running a business. It’s hard to keep up with the changes, even as an IT Professional, but if you don’t embrace these new technologies, then you’ll have a hard time staying competitive on the market.

For instance, thanks to the Internet many businesses have been able to outsource their customer service operations to foreign virtual assistants who have been able to handle customer relationship issues seamlessly for these firms while they concentrate on other core areas of operations.

Thanks to mobile technologies, communication lines in business transactions have become faster and much easier. Today’s business deals have been initiated and concluded at a much faster pace.

Take a look at Cloud Computing, which could yield countless benefits as long as it’s implemented properly and it can greatly reduce IT complexity.

The cost of modern technologies.

Research has shown that despite the numerous advantages, technology and IT solutions tend to offer small and medium sized businesses over their competition, many business owners often drawback from using them whenever they think about the costs of acquiring these technological products for their businesses. Other challenges they often face include know how – the knowledge and ability to pick and use the right technical solutions for their business and security.

it expenses

In-House our Outsourced IT Support.

Many feel they have very meager resources to implement these IT solutions and other technological upgrades in their business, because they just believe they don’t have the required finances needed to pay an in-house IT support group or hire an expert IT consultant solely dedicated to serve their business. Deciding whether building a dedicated IT support team or hiring an IT expert as a consultant is not always easy, both options have their advantages, but most of the time Outsourced IT offers greater flexibility.

The problem with one size fits all IT Solutions.

Thus, finance has always been one of the major critical IT challenges most small business owners have faced.
For some other entrepreneurs, it’s the burden of selecting and employing the right IT solutions. There are an overwhelming number of tech solutions on the market today which leaves many business owners spoiled with choices and makes decision making that much more difficult.

Paying for unused services.

This also tends to be a serious problem for most business owners as many often find some of these solutions totally irrelevant to their business needs because they have been developed by programmers who have little or no idea about the major issues they often tend to face in the process of running the business that these products try to solve. As a result, some business owners’ even end up frustrated using IT systems they may don’t even need.

Best It Solutions

However, implementing the right IT systems and software solutions can give businesses a competitive edge in the marketplace. Overcoming these challenges is not always easy, but with the right IT partner it should be straightforward.

Implementing the right IT Solutions can give your business a competitive edge

We often advise small business owners to do a bit of research and discover the IT solutions they need to fulfill their business goals.  When you know exactly what you need, you end up saving a lot of money. And in today’s IT world, there are several free apps and online services that small business owners can start using right away, which still offers some huge benefits in many instances that even some paid apps cannot give. If you have any questions or would like to schedule a free consultation, please give us a call: 305-741-4601 or contact us.

Before you go, check out what “Google Apps for Business” could do for you.

windows xp

9 Things You Must Do If You Intend To Stick To Windows XP

It’s no longer news that Microsoft will no longer continue servicing Window XP users by providing regular updates or defense for that product after April 8, 2014. What we expect to hit the headlines is the numerous bugs and attacks, users of this product are expected to face on a daily basis.

According to a security vendor F-Secure, here are nine things die-hard XP users can do to protect their machines from such expected attacks.

Tip #1: Do not install any third party software you do not use or need at the moment and quickly uninstall any if you already have them installed. The older the installation, the more vulnerable it will be to attack.

Tip #2: Uninstall and disable all browser plugins for third party software. Turn off all your default settings and set your browsers to always ask you what to with PDFs and other software instead of just opening them by default.

Tip #3: Patch your Microsoft office fully if you have it installed on your machine to reduce its chances of endangering your device by exposing it to external attacks.

Tip #4: Always make use of an anti-virus like McAfee, Bit Defender, Avira and the rest and ensure that your installed firewalls are regularly updated.

Tip #5: Windows XP usually comes with the Internet Explorer browser, but cannot support the latest versions beyond IE 9 thus making the security features available in IE 10 and 11 obsolete for it. It’s highly recommended that you install another current browser like Mozilla and make it your default browser.

Tip #6: Install the latest updates which happen to be the final ones for Windows XP so that your machines can start this new unsupported phase of their lives free from the latest known malware or attacks.

Tip #7: Always Isolate your XP machines by placing them on separate networks so you can easily protect your modern devices from any attack which might result from your vulnerable XP devices.

Tip #8: Always place your computers on trusted networks behind a NAT router which often acts as a firewall for hardware.

Tip #9: If you can afford it, just consider upgrading your devices to a supported operating system to save yourself the hassles.

In conclusion, Windows XP installations are much more difficult to repair once they have been compromised than other known operating systems which make it a matter of necessity for anyone running his systems on such an obsolete system to consider these tips that can easily help prevent his devices from being exploited.

small-business-backup

Basic Tools Needed For Small Business Backups

Many small business owners overlook the need of keeping multiple regularly updated and synchronized copies of a businesses data. In fact majority of them wait for a disaster to strike before they partaking any back up measures. Unfortunately, by then it is already too late. To avoid such situations, we will introduce the basics tools offering small business back up solutions.

1. Portable Storage Drives
One of the most important technologies to be ever invented were external storage devices. They come in different physical and memory sizes. The choice ranges from flash disks, pen drives, memory sticks, compacts disks to hard disks. Once you’ve acquired the device of personal choice, its time go choose the preferable back up utilities. All operating systems come with a default tool. Functionalities of such utilities include configuring external drives as centralized network backup points. If by any chance you don’t wish to use the default utilities, plenty others can be easily acquired from open source or proprietary software platforms.

2. Backing Up On The Cloud
Another backup tool available at the disposal of a small business is the cloud. Numerous platforms such as Amazon, CX, Drop Box, Sky drive, Carbonite and many others offer superb storage solutions. You are only required to subscribe for the services at a fee determined by the space you need. The other requirement is constant Internet connectivity, to facilitate uninterrupted data synchronization.

A cheaper alternative to web based clouds, is a LAN(Local Area Network) cloud. This can be easily set up on a local server using softwares like S3 and Citrix CloudStack among many others.

Now the big question at this point is, which set of tools are best to serve the needs of a small business? Many experts would advice using both, a decision I strongly agree with. This because one will serve as a fail safe alternative for the other in case of any technicalities

If you have any comments or question, please drop us a line or contact us.

online collaboration

How To Work Together on a Document with Google Drive (with video)

Online Collaboration is easier then ever, thanks to tools like Google Drive. There is no need to email files back and forth all day. If you wish to work together on a document with a remote co-worker for example, all you have to do is:

1. Head over to Google Drive

2. Create or Open an existing document.

3. Click on the Share button on the upper right corner and invite your co-worker.

You’ll see all the changes and edits in real time. In my opinion Google Drive is way underutilized in today small businesses. Give it a try and you’ll see productivity increase for sure.

Take a look at the short tutorial and let us know what you think.

If you need help setting up your business with Google Apps, feel free to contact us.

or Visit our home page to learn about IT services.